QuickQuote
Cleaning

Cleaning Quotation Template

Free cleaning quotation template with a working editor, live totals and PDF, Word or Excel downloads.

Cleaning quotes are won or lost on frequency and what counts as included. This template makes the schedule, the hours and the consumables explicit before the price.

Step 1 · The basics

Who is this quotation for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceQQ-TPL-CLEANING

Step 2 · The work

What are you quoting?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid quotation, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the quotation
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Quotation

QQ-TPL-CLEANING

Issued Nov 7, 2026

Valid until Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Cleaning Quotation

USD

Weekly visit, two cleaners$720.00

4 visit × $180.00 · tax 0%

Quarterly deep clean$420.00

1 visit × $420.00 · tax 0%

Consumables$65.00

1 month × $65.00 · tax 0%

Scope of work

Weekly cleaning of the ground and first floors: kitchens, washrooms, desks, floors and waste. Quarterly deep clean of carpets and upholstery.

Items (excl. tax)$1,205.00
Total$1,205.00

Payment terms

Monthly in arrears. 30 days notice to change the schedule.

Terms and conditions

Consumables included. Equipment supplied by the cleaner. Access via the front desk between 06:00 and 08:00. Cancellations with less than 24 hours notice are charged at 50%.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$1,205.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $1,205.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general quotation generator and build the document from scratch.

Free quotation generatorRelated: Cleaning Invoice template

Who this template suits

Suits cleaning companies quoting a recurring contract or a one-off deep clean.

What to include

  • The frequency and duration of each visit.
  • The tasks covered, so a deep clean is not read as a standard clean.
  • Consumables and equipment, either supplied or excluded.
  • Access arrangements and the notice needed to cancel a visit.

How to complete it

  1. Step 1

    Measure the property or premises and agree the frequency.

  2. Step 2

    Price visits, hours or square metres, whichever you actually charge for.

  3. Step 3

    State consumables, key handling and the cancellation window.

Before you send

Pricing, pitfalls and proof

  • How it is pricedPrice per visit for a fixed schedule and per hour for a variable task list, never both in one line.
  • Common mistakeQuoting a standard clean when the first visit is a deep clean, so the first invoice looks wrong.
  • Keep as evidenceNote the frequency, the products included and the access arrangements on the quote.

Questions about this template

Should I quote per hour or per visit?

Quote per visit when the scope is fixed and per hour when the client controls the task list. Mixing both in one quote makes the invoice hard to justify.

How do I handle a first deep clean?

Price it as a separate line before the recurring contract. It usually takes longer than a standard visit and should not be absorbed into the monthly price.

What about bank holidays and closures?

State the notice needed to skip a visit and whether skipped visits are charged. The terms section carries the clause so it does not become a monthly argument.

Can I add a quarterly deep clean?

Yes. Add it as a line with its own frequency and price instead of raising every monthly visit.

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