QuickQuote
Printing

Printing Quotation Template

Free printing quotation template with a working editor, live totals and PDF, Word or Excel downloads.

Print pricing is driven by quantity and finishing. This template shows the stock, the finishing and the delivery separately so the client can adjust quantity without renegotiating everything.

Step 1 · The basics

Who is this quotation for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceQQ-TPL-PRINTING

Step 2 · The work

What are you quoting?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount
Line 4
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid quotation, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the quotation
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Quotation

QQ-TPL-PRINTING

Issued Nov 7, 2026

Valid until Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Printing Quotation

USD

A5 brochures, 170gsm$1,200.00

500 copy × $2.40 · tax 0%

Folding$60.00

500 copy × $0.12 · tax 0%

Digital proof$35.00

1 proof × $35.00 · tax 0%

Delivery$65.00

1 job × $65.00 · tax 0%

Scope of work

500 A5 brochures, 170gsm silk, four pages, folded and delivered within ten working days.

Items (excl. tax)$1,360.00
Total$1,360.00

Payment terms

Payment with order for new clients.

Terms and conditions

Price based on the artwork supplied print-ready. One digital proof included. Colour variation within 5% accepted as standard. Reprints at cost if the artwork was approved.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$1,360.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Example total in this preview: $1,360.00 across 4 lines.

Go straight to the generator

Prefer to start empty? Open the general quotation generator and build the document from scratch.

Who this template suits

Suits printers and print brokers quoting brochures, stationery, signage and packaging.

What to include

  • Quantity, size and stock, with the paper weight named.
  • Finishing: folding, binding, lamination or die cutting.
  • Proofs, and whether a press proof is included.
  • Delivery or collection, with the turnaround stated.

How to complete it

  1. Step 1

    Confirm the artwork specification, size and stock.

  2. Step 2

    Price the print run, then finishing, then delivery.

  3. Step 3

    State the proof stage, the turnaround and the reprint policy.

Before you send

Pricing, pitfalls and proof

  • How it is pricedPrice the print run by quantity, then finishing, proofing and delivery.
  • Common mistakeQuoting without a proof stage, then reprinting at your own cost when artwork is wrong.
  • Keep as evidenceKeep the signed proof, the stock specification and the delivery date.

Questions about this template

Should delivery be a separate line?

Yes. It varies with quantity and postcode, and hiding it makes the unit price look worse than it is.

Who approves the proof?

The client, in writing. State that once the proof is signed, colour and content are their responsibility.

How do I quote different quantities?

Offer two or three quantity options as separate totals. Print economics reward volume and the client should see the difference.

What about colour variation?

State the tolerance. Digital and litho output vary slightly, and a written tolerance prevents a dispute over a few percent.