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Painting

Painting Invoice Template

Free painting invoice template with a working editor, live totals and PDF, Word or Excel downloads.

A painting invoice that names the rooms and the coats answers the question clients always ask: what did I pay for? This template is built around that list.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-PAINTING

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-PAINTING

Issued Nov 7, 2026

Due Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Painting Invoice

USD

Preparation and filling$380.00

4 room × $95.00 · tax 0%

Two coats, walls and ceilings$960.00

4 room × $240.00 · tax 0%

Paint and materials$620.00

1 lot × $620.00 · tax 0%

Items (excl. tax)$1,960.00
Total$1,960.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$1,960.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $1,960.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generatorRelated: Painting Quotation template

Who this template suits

Suits decorators invoicing interior or exterior work.

What to include

  • Rooms or areas painted, with the number of coats.
  • Preparation work carried out.
  • Paint and materials, if charged.
  • Any additional coats or colours agreed on site.

How to complete it

  1. Step 1

    Reference the quote and the completion date.

  2. Step 2

    List rooms with preparation and finishing.

  3. Step 3

    Add materials and any agreed extras.

Before you send

Pricing, pitfalls and proof

  • How it is pricedBill rooms with the coats and preparation stated, and paint as a separate line.
  • Common mistakeInvoicing a colour change as if it were the original two coats.
  • Keep as evidenceKeep the colour schedule and the client's sign-off on completion.

Questions about this template

Should paint be on the invoice?

If you supplied it, yes. It also shows the client what was used if they want to touch up later.

How do I bill extra coats?

As a line per room, referencing the reason, such as a colour change.

Can I invoice by day rate?

Yes, when the scope was open-ended. A day rate invoice should show the days and the work completed.

What about paint left with the client?

Note it. Leaving labelled tins is good practice and worth recording.

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