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General

Simple Invoice Template

Free simple invoice template with a working editor, live totals and PDF, Word or Excel downloads.

This is the invoice to use when the work is straightforward: one client, a handful of lines and a due date. It keeps the layout sparse so the amount owed is the first thing a client sees.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-SIMPLE

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-SIMPLE

Issued Nov 7, 2026

Due Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Simple Invoice

USD

Consultation and written report$950.00

1 project × $950.00 · tax 0%

Follow-up call$120.00

1 hour × $120.00 · tax 0%

Items (excl. tax)$1,070.00
Total$1,070.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$1,070.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $1,070.00 across 2 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generator

Who this template suits

Suits any small business billing a single piece of work without deposits, milestones or retainer terms.

What to include

  • Your business and tax details, so the invoice is valid for the client's records.
  • One to five line items with quantity, unit price and tax.
  • An issue date and a due date.
  • A total and, if the client has paid something, a balance due.

How to complete it

  1. Step 1

    Add your business details once; the template reuses them.

  2. Step 2

    List the work with quantities and prices, then set the due date.

  3. Step 3

    Download the PDF to send, or the Word file if the client needs to edit it.

Before you send

Pricing, pitfalls and proof

  • How it is pricedPrice each line at the agreed rate and keep tax per line so mixed rates stay correct.
  • Common mistakeBilling one 'services' line that the client's accounts team cannot match to a purchase order.
  • Keep as evidenceAttach or reference the quote, the purchase order and the delivery confirmation.

Questions about this template

What must a simple invoice include?

Both parties, the date, a unique invoice number, a description of the work, the amount and the payment terms. Tax details are required in most jurisdictions once you are registered.

Can I use this without an account?

Yes. The generator and every download are free; an account is only needed for the AI Sales Agent.

How do I mark it as paid?

Enter the amount received in the payment section. The invoice shows the total, the paid amount and the balance due.

Is a simple invoice suitable for tax records?

It contains the elements accountants usually need, but requirements vary by country. Check the local rules before relying on it.

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