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Commercial

Commercial Invoice Template

Free commercial invoice template with a working editor, live totals and PDF, Word or Excel downloads.

A commercial invoice is a customs document, not just a bill. This template includes the fields a shipment needs: origin, HS code and delivery terms.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-COMMERCIAL

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-COMMERCIAL

Issued Nov 7, 2026

Due Dec 7, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Commercial Invoice

USD

Oak desk, HS 9403.30$1,280.00

2 item × $640.00 · tax 0%

Desk shelf, HS 9403.30$280.00

2 item × $140.00 · tax 0%

Items (excl. tax)$1,560.00
Total$1,560.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Notes

Customs declaration. Goods not for resale without the importer's permit.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$1,560.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $1,560.00 across 2 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generator

Who this template suits

Suits exporters and suppliers shipping goods across borders.

What to include

  • A description of the goods and the HS tariff code.
  • Country of origin and the quantity.
  • Incoterms, such as FOB or DAP.
  • The value and currency used for customs.

How to complete it

  1. Step 1

    List the goods with HS codes and origin.

  2. Step 2

    State the Incoterms and the shipment reference.

  3. Step 3

    Include the value declared to customs.

Before you send

Pricing, pitfalls and proof

  • How it is pricedValue the goods for customs, with HS codes, origin and Incoterms stated.
  • Common mistakeUsing a domestic invoice layout for an export shipment, which customs will reject.
  • Keep as evidenceKeep the packing list, the transport reference and the certificate of origin.

Questions about this template

What is the difference from a normal invoice?

A commercial invoice is used for customs valuation and clearance. It needs origin, tariff codes and delivery terms that a domestic invoice does not.

Which Incoterm should I use?

The one agreed in the sales contract. It determines who pays freight and insurance, and customs will read it that way.

Do I need HS codes?

In most jurisdictions, yes, at least at the heading level. The importer's broker can help confirm the exact code.

Can I use this for services?

No. Services do not clear customs; use the simple or consulting invoice instead.

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