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Landscaping

Landscaping Invoice Template

Free landscaping invoice template with a working editor, live totals and PDF, Word or Excel downloads.

Landscaping invoices should show waste removal and materials, because those are the lines clients query. This template puts them in plain sight.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-LANDSCAPING

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-LANDSCAPING

Issued Nov 7, 2026

Due Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Landscaping Invoice

USD

Groundworks and paving$2,964.00

38 m2 × $78.00 · tax 0%

Planting and soil$1,250.00

1 job × $1,250.00 · tax 0%

Waste removal$380.00

1 job × $380.00 · tax 0%

Items (excl. tax)$4,594.00
Total$4,594.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$4,594.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $4,594.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generatorRelated: Landscaping Quotation template

Who this template suits

Suits landscapers invoicing a completed garden build or a maintenance visit schedule.

What to include

  • Groundworks and hard landscaping by area.
  • Plants and materials.
  • Waste removal and skip hire.
  • Aftercare or maintenance visits, if they were part of the agreed scope.
  • The date the planting was completed and any replacements agreed.

How to complete it

  1. Step 1

    Reference the quote and the completion date.

  2. Step 2

    Bill groundworks, planting and waste separately.

  3. Step 3

    State the aftercare period.

Before you send

Pricing, pitfalls and proof

  • How it is pricedBill groundworks by area, planting by quantity and waste removal separately.
  • Common mistakeAbsorbing waste removal into labour so the day rate looks inflated.
  • Keep as evidenceKeep the planting plan, the completion photos and the aftercare agreement.

Questions about this template

Should waste removal be visible?

Yes. It is a real cost and clients compare it. Hiding it in the labour rate looks like an inflated day rate.

How do I bill plants?

By quantity and size, or by area for ground cover. Seasonal price changes should be agreed before ordering.

Can I invoice maintenance monthly?

Yes, as a separate recurring invoice with the number of visits stated.

What if the client changes the planting plan?

Bill the difference as a variation referencing the approved plan.

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