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Hourly

Hourly Invoice Template

Free hourly invoice template with a working editor, live totals and PDF, Word or Excel downloads.

An hourly invoice has to make the hours believable. This template groups them by task, shows the rate, and lets the total calculate so a client can follow the arithmetic.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-HOURLY

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-HOURLY

Issued Nov 7, 2026

Due Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Hourly Invoice

USD

Discovery and research$720.00

6 hour × $120.00 · tax 0%

Prototyping$1,680.00

14 hour × $120.00 · tax 0%

Review sessions$480.00

4 hour × $120.00 · tax 0%

Items (excl. tax)$2,880.00
Total$2,880.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$2,880.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $2,880.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generator

Who this template suits

Suits freelancers, contractors and agencies billing time and materials.

What to include

  • Each task or day with the hours worked.
  • The hourly rate and any overtime or out-of-hours rate.
  • A short description of the work done.
  • Expenses, if they are recharged.

How to complete it

  1. Step 1

    Group hours by task rather than listing a single total.

  2. Step 2

    Use the rate that applied to each group.

  3. Step 3

    Attach or reference a timesheet for long engagements.

Before you send

Pricing, pitfalls and proof

  • How it is pricedGroup hours by task and rate, with the billing increment stated.
  • Common mistakeListing one total hours figure with no breakdown, which invites a challenge.
  • Keep as evidenceKeep the timesheet and the client approval for overtime.

Questions about this template

Should I attach a timesheet?

For engagements over a week, yes. A summary on the invoice and detail in the timesheet answers most queries before they are raised.

How do I handle rounding?

State the increment, for example six minutes or quarter hours, in the terms. It prevents disputes over a few minutes.

Can I mix hourly and fixed fees?

Yes, as separate lines. Keep the rates visible so the fixed part does not look arbitrary.

What about a minimum charge?

State it. A one-hour minimum for call-outs is normal and should appear in the payment terms.

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