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Graphic Design

Graphic Design Invoice Template

Free graphic design invoice template with a working editor, live totals and PDF, Word or Excel downloads.

Design invoices often need to justify the rounds, not just the deliverable. This template names the concepts, the revisions and the final artwork package.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-GRAPHICDESIG

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-GRAPHICDESIG

Issued Nov 7, 2026

Due Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Graphic Design Invoice

USD

Logo concepts$1,860.00

3 concept × $620.00 · tax 0%

Refinement rounds$760.00

2 round × $380.00 · tax 0%

Final artwork package$320.00

1 set × $320.00 · tax 0%

Items (excl. tax)$2,940.00
Total$2,940.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$2,940.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $2,940.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generatorRelated: Graphic Design Quotation template

Who this template suits

Suits designers invoicing identity work, campaigns and print collateral.

What to include

  • Concepts delivered and rounds used.
  • Final artwork and the file formats handed over.
  • Copyright transfer or licence terms.
  • Print production, if you managed it.

How to complete it

  1. Step 1

    Reference the project and the approved concepts.

  2. Step 2

    Bill concepts, revisions and final artwork separately.

  3. Step 3

    State what was handed over and when.

Before you send

Pricing, pitfalls and proof

  • How it is pricedBill concepts, rounds used and final artwork, with extra formats as add-ons.
  • Common mistakeReleasing source files that were never in the agreed scope.
  • Keep as evidenceKeep the approval emails, the file list handed over and the copyright terms.

Questions about this template

How do I bill additional revisions?

As a line per round at the agreed rate. Naming the round keeps the conversation factual.

Should file formats be listed?

Yes. It is the easiest way to show what was delivered and to price a request for extra formats.

When does copyright transfer?

Usually on final payment. Say so on the invoice so the client knows the artwork is licensed from that point.

Can I invoice print production separately?

Yes. Print is a pass-through cost and should not sit inside a design fee.

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