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Construction

Construction Invoice Template

Free construction invoice template with a working editor, live totals and PDF, Word or Excel downloads.

Construction invoices are usually stage invoices. This template bills labour and materials separately and keeps any retention visible instead of deducting it silently.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-CONSTRUCTION

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-CONSTRUCTION

Issued Nov 7, 2026

Due Dec 7, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Construction Invoice

USD

Stage 2: first fix labour$3,840.00

12 day × $320.00 · tax 0%

Materials delivered to site$4,800.00

1 lot × $4,800.00 · tax 0%

Approved variation: additional socket points$510.00

6 point × $85.00 · tax 0%

Items (excl. tax)$9,150.00
Total$9,150.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$9,150.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $9,150.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generatorRelated: Construction Quotation template

Who this template suits

Suits builders and contractors invoicing a stage of a larger contract.

What to include

  • The stage or milestone being invoiced.
  • Labour and materials as separate lines.
  • Retention or previous payments already received.
  • The balance due and the next stage date.

How to complete it

  1. Step 1

    Reference the contract and the stage completed.

  2. Step 2

    Bill labour, materials and any agreed variations.

  3. Step 3

    Show payments already received and set the payment terms.

Before you send

Pricing, pitfalls and proof

  • How it is pricedInvoice stages per the contract, with retention and previous payments shown.
  • Common mistakeDeducting retention silently instead of stating the percentage and release date.
  • Keep as evidenceKeep the stage certificate, variation instructions and materials delivery notes.

Questions about this template

How should retention appear?

As a line or a note stating the percentage withheld and when it is released. Silent deductions cause disputes.

Can I invoice materials before they are installed?

Only if the contract allows it. State that the materials are on site and stored securely.

What about variations?

Bill approved variations as separate lines referencing the written instruction.

Should I attach the stage certificate?

If the contract requires one, reference it on the invoice so the client can match the payment to the approval.

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