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Photography

Photography Invoice Template

Free photography invoice template with a working editor, live totals and PDF, Word or Excel downloads.

Photography invoices should separate the shoot from the licence. This template does that, so an extended licence is a priced change rather than a favour.

Step 1 · The basics

Who is this invoice for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceINV-TPL-PHOTOGRAPHY

Step 2 · The work

What are you billing for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount
Line 3
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid invoice, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment and due date
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the invoice
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Invoice

INV-TPL-PHOTOGRAPHY

Issued Nov 7, 2026

Due Nov 21, 2026

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Photography Invoice

USD

Half-day shoot$950.00

1 session × $950.00 · tax 0%

Retouching$1,000.00

40 image × $25.00 · tax 0%

Usage licence, one year$420.00

1 licence × $420.00 · tax 0%

Items (excl. tax)$2,370.00
Total$2,370.00

Payment terms

50% deposit, balance on delivery.

Payment instructions

Pay by bank transfer and quote this reference.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$2,370.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $2,370.00 across 3 lines.

Go straight to the generator

Prefer to start empty? Open the general invoice generator and build the document from scratch.

Free invoice generatorRelated: Photography Quotation template

Who this template suits

Suits photographers invoicing shoots, retouching and usage rights.

What to include

  • Shoot time and any assistant or equipment hire.
  • The number of retouched images delivered.
  • The delivery date and the file formats the client receives.
  • The usage licence and its term.
  • Travel or studio costs.

How to complete it

  1. Step 1

    Reference the booking or shoot date.

  2. Step 2

    Bill the shoot, retouching and licence as separate lines.

  3. Step 3

    State the delivery date and the licence limits.

Before you send

Pricing, pitfalls and proof

  • How it is pricedBill the shoot, retouching per image and the licence separately.
  • Common mistakeDelivering more images than quoted without charging for the extra retouching.
  • Keep as evidenceKeep the delivery list, the licence terms and the shoot date.

Questions about this template

Should the licence be on the invoice?

Yes. It reminds the client what they bought and makes an extension straightforward to price.

How do I bill extra images?

As a line at the agreed per-image rate, with the number stated.

Do I charge VAT on licences?

Usually the same treatment as the service. Check the local rules and set the rate per line.

Can I invoice a deposit and a balance?

Yes. Use two invoices; the balance invoice can show the deposit as paid.

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