QuickQuote
Deposit

Deposit Receipt Template

Free deposit receipt template with a working editor, live totals and PDF, Word or Excel downloads.

A deposit receipt has to answer one question: what is still owed. This template shows the amount received and the balance, and references the invoice or order it belongs to.

Step 1 · The basics

Who is this receipt for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceRCP-TPL-DEPOSIT

Step 2 · The work

What was paid for?

Line 1
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid receipt, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment received
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the receipt
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Receipt

RCP-TPL-DEPOSIT

Issued Nov 7, 2026

Paid Nov 7, 2026

Against INV-2026-0114

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Deposit Receipt

USD

Project deposit, 40%$2,400.00

1 project × $2,400.00 · tax 0%

Items (excl. tax)$2,400.00
Amount received$2,400.00

Payment details

Received $2,400.00 on Nov 7, 2026 · Bank transfer · Ref. TRX-4471-0092 · Against INV-2026-0114

Payment terms

50% deposit, balance on delivery.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$2,400.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $2,400.00 across 1 lines.

Go straight to the generator

Prefer to start empty? Open the general receipt generator and build the document from scratch.

Free receipt generator

Who this template suits

Suits trades, venues and suppliers taking a deposit to secure work or a booking.

What to include

  • The total price and the deposit received.
  • What the deposit secures, such as a date or an order.
  • The balance and when it falls due.
  • Whether the deposit is refundable, and on what terms.

How to complete it

  1. Step 1

    State the total and the deposit paid.

  2. Step 2

    Reference the quotation, invoice or booking.

  3. Step 3

    Confirm the balance date and the refund terms.

Before you send

Pricing, pitfalls and proof

  • How it is pricedShow the total price, the deposit received and the remaining balance.
  • Common mistakeNot stating whether the deposit is refundable.
  • Keep as evidenceKeep the booking reference and the refund terms.

Questions about this template

Should the deposit receipt show the total?

Yes. Without it the customer cannot tell what remains to be paid.

Is a deposit refundable?

Only if you say so. Put the refund terms on the receipt so it is agreed at the time of payment.

Can I issue this before the work starts?

Yes, that is its main use. It records the payment and the commitment on both sides.

What if the customer pays the balance later?

Issue a separate receipt for the balance, or convert the invoice to show the payment. Keep the two payments traceable.

Related templates

All receipt templates (12)