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Cash

Cash Receipt Template

Free cash receipt template with a working editor, live totals and PDF, Word or Excel downloads.

A cash receipt is proof of payment, so the amount and the date matter more than the branding. This template records both and leaves room for the goods sold.

Step 1 · The basics

Who is this receipt for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceRCP-TPL-CASH

Step 2 · The work

What was paid for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid receipt, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment received
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the receipt
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Receipt

RCP-TPL-CASH

Issued Nov 7, 2026

Paid Nov 7, 2026

Against INV-2026-0114

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Cash Receipt

USD

Oak desk$640.00

1 item × $640.00 · tax 0%

Delivery$45.00

1 job × $45.00 · tax 0%

Items (excl. tax)$685.00
Amount received$685.00

Payment details

Received $685.00 on Nov 7, 2026 · Cash · Ref. TRX-4471-0092 · Against INV-2026-0114

Payment terms

50% deposit, balance on delivery.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$685.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $685.00 across 2 lines.

Go straight to the generator

Prefer to start empty? Open the general receipt generator and build the document from scratch.

Free receipt generator

Who this template suits

Suits shops, market stalls and tradespeople taking payment in cash.

What to include

  • The amount received and the date it was received.
  • What was paid for, itemised.
  • The payer's name, if they want it recorded.
  • A receipt number for your own records.

How to complete it

  1. Step 1

    Enter the amount and the date.

  2. Step 2

    List the goods or work paid for.

  3. Step 3

    Download or print; the receipt is ready to hand over.

Before you send

Pricing, pitfalls and proof

  • How it is pricedRecord the amount received, the date and what it paid for.
  • Common mistakeIssuing a cash receipt without a receipt number, which breaks your own records.
  • Keep as evidenceKeep the duplicate copy and the till record for that day.

Questions about this template

Does a cash receipt need a signature?

Not usually, but a printed name or a stamp makes it easier to verify. Add one in the signature field if you want it.

Should the receipt show tax?

If you are registered and the sale is taxable, yes. Set the tax rate on the line and the receipt shows the breakdown.

Can I issue a cash receipt for a deposit?

Yes, but use the deposit receipt so it is clear that a balance remains.

How long should I keep copies?

Follow local record-keeping rules. A PDF copy per receipt is enough for most small businesses.

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