QuickQuote
Hotel

Hotel Receipt Template

Free hotel receipt template with a working editor, live totals and PDF, Word or Excel downloads.

Hotel receipts are often needed for expenses, so the stay dates and the tax breakdown matter. This template records the nights, the rate and any extras separately.

Step 1 · The basics

Who is this receipt for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceRCP-TPL-HOTEL

Step 2 · The work

What was paid for?

Line 1
More line details
Line discount
Line 2
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid receipt, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment received
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the receipt
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Receipt

RCP-TPL-HOTEL

Issued Nov 7, 2026

Paid Nov 7, 2026

Against INV-2026-0114

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Hotel Receipt

USD

Room, three nights$435.00

3 night × $145.00 · tax 0%

Breakfast$36.00

2 guest × $18.00 · tax 0%

Items (excl. tax)$471.00
Amount received$471.00

Payment details

Received $471.00 on Nov 7, 2026 · Card · Ref. TRX-4471-0092 · Against INV-2026-0114

Payment terms

50% deposit, balance on delivery.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$471.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $471.00 across 2 lines.

Go straight to the generator

Prefer to start empty? Open the general receipt generator and build the document from scratch.

Free receipt generator

Who this template suits

Suits small hotels, guesthouses and short-stay hosts issuing a receipt at checkout.

What to include

  • Check-in and check-out dates, and the number of nights.
  • Room rate and any extras such as breakfast or parking.
  • Tourist or sales tax, shown separately.
  • The payment method and the guest's name.

How to complete it

  1. Step 1

    Record the stay dates and the room rate.

  2. Step 2

    Add extras and the applicable tax.

  3. Step 3

    Issue at checkout so the guest has it for expenses.

Before you send

Pricing, pitfalls and proof

  • How it is pricedRecord the nights, the rate, extras and any tourist or sales tax.
  • Common mistakeIssuing a receipt before checkout that omits extras charged at the desk.
  • Keep as evidenceKeep the booking reference and the guest's expense details.

Questions about this template

Should the receipt show the nightly rate?

Yes, especially for business travellers who need to justify the expense.

How do I show tourist tax?

As its own line, so it is clear it is a tax and not part of the room rate.

Can I issue a receipt before checkout?

You can, but a final receipt after checkout is better because it includes any extras.

What if the booking was prepaid?

Issue the receipt for the amount charged at booking and show any extras paid at checkout separately.

Related templates

All receipt templates (12)