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Donation

Donation Receipt Template

Free donation receipt template with a working editor, live totals and PDF, Word or Excel downloads.

Donation receipts need to state that no goods or services were received in return, which is what makes them useful for the donor's records. This template says it explicitly.

Step 1 · The basics

Who is this receipt for?

Autosaves as you type
Business details, address and tax information
Tax, website and legal details
Client details
Issue date, validity and referenceRCP-TPL-DONATION

Step 2 · The work

What was paid for?

Line 1
More line details
Line discount

Step 3 · Totals and terms

Adjustments, terms and branding

Optional. Your lines already make a valid receipt, so open a block only when this deal needs it.

Discounts, fees and taxNone
Fees (shipping, setup, delivery)
Terms, payment instructions and notes
Payment received
Logo, colours and footer

Logo

Add or replace it directly in the document preview. PNG or JPG, up to 330 KB.

Preview the receipt
PageA4 · 210 × 297 mm

Northwind Studio

Northwind Studio LLC

18 Mission Street, Suite 400, San Francisco, CA 94105 hello@northwind.studio +1 415 555 0132 northwind.studio

Tax / VAT: US-4821-9930

Receipt

RCP-TPL-DONATION

Issued Nov 7, 2026

Paid Nov 7, 2026

Against INV-2026-0114

Bill to

Acme Ltd

1200 Market Street, Floor 9, San Francisco, CA 94102 maya@acme.test Tax ID: ACME-9

Project

Donation Receipt

USD

Donation to the community fund$250.00

1 donation × $250.00 · tax 0%

Items (excl. tax)$250.00
Amount received$250.00

Payment details

Received $250.00 on Nov 7, 2026 · Card · Ref. TRX-4471-0092 · Against INV-2026-0114

Payment terms

50% deposit, balance on delivery.

Notes

No goods or services were provided in exchange for this donation.

Northwind Studio LLC · 18 Mission Street, San Francisco · hello@northwind.studio

Total

$250.00

Blank template downloads

The blank version contains this template's row structure, units and terms with no figures. Use it to print and fill by hand, or to keep a master copy in Word. Your finished document is exported from the generator above, so the two are never confused.

Blank PDFBlank WordBlank Excel

Example total in this preview: $250.00 across 1 lines.

Go straight to the generator

Prefer to start empty? Open the general receipt generator and build the document from scratch.

Free receipt generator

Who this template suits

Suits charities, community groups and fundraisers acknowledging a gift.

What to include

  • The donor's name and the date received.
  • The amount and the payment method.
  • The purpose or appeal the donation supports.
  • A statement that no goods or services were provided in return.

How to complete it

  1. Step 1

    Record the donor and the amount.

  2. Step 2

    Name the appeal or fund.

  3. Step 3

    Issue the receipt promptly; donors often need it for tax records.

Before you send

Pricing, pitfalls and proof

  • How it is pricedRecord the gift and the appeal it supports; do not value in-kind items you cannot substantiate.
  • Common mistakeImplying a donation is tax deductible without checking the charity's status.
  • Keep as evidenceKeep the donor details and the appeal record.

Questions about this template

Is a donation receipt a tax document?

It can support a claim where donations are deductible, but the rules depend on the charity's registration and local law. Check before promising deductibility.

Can the donor stay anonymous?

Yes. Use 'anonymous donor' and keep the internal record separate.

Should in-kind donations get a receipt?

Acknowledge them, but describe the item and avoid stating a value unless you can substantiate it.

Can I issue one receipt for a monthly gift?

Issue one per payment, or an annual summary that lists each payment and its date.

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